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Tempo Planner Tip of the Month: Get Valuable Insight Into Team Commitment With the Team Capacity Report

Here at Tempo, we were doing some spring cleaning and realized that it has been a while since we talked about our handy Team Capacity Report feature in Tempo Planner for JIRA. We felt it would be the perfect subject for a quick Tip of the Month before the Tempo Planner 3.0 release.

Whether you’re in development or professional services, your teams are what drive a business and generate its revenue. But those human resources may also be the biggest cost to your business. So, the question is how you may best harness that drive.

Tempo Planner can help you  get a firm grasp of who your team members are, what are their role, what are they working on, what they do best, how big is the current demand on their skills. Tempo Planner is a multitool that addresses the various issues that may arise when planning for teams, projects, and programs.

But before you can start planning for your team members, the first question must be: “Are they available?”.

The Team Capacity Report can be accessed from the middle tab on the far left of your team space page or from the far right drop-down menu in the team header. Both tabs are titled “Reports”.

Team space showing placement of capacity report tabs

There are three different ways to view the Team Capacity Report: percentage of time planned, estimate of available hours, or effective team size. All of those views can be organized on a daily, weekly, monthly, or quarterly basis.

The main view of the team capacity report of Tempo Planner for JIRA

The rows display the level of commitment/availability of each team member except for the bottom row which displays the team total.

The capacity report takes into account team members working part-time, public holidays, vacations, and team members dividing their time between two or more teams. The totals for overcommitted team members are displayed in orange.

Overcommitment of team member in Tempo Planner for JIRA team capacity report


Viewing the Capacity Report by time available gives you an immediate sense of the actual hours you have to work with. Here we have decided to view it on a monthly basis.

Time available in hours for team members in the capacity report of  Tempo Planner for JIRA

In addition to the Team Capacity Report, the upcoming 3.0 release of Tempo Planner will include a Program Capacity Report. With the Program Capacity Report, you will be able to get a handy display of all the above team data for all of the teams sharing that particular program, and get a higher-level way for you to view your team of teams.

Determining the available working hours of each team member and the team as a whole is a crucial first step and one that can be time-consuming for businesses using third party solutions or calculating it manually. Tempo Planner enables you to determine with perfect accuracy the team capacity with the click of a button.

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The Tempo Suite of Solutions

Tempo Planner integrates with other Tempo solutions, including Tempo Timesheets and the upcoming Tempo Books add-on for enhanced time tracking, planning, budgeting, and portfolio management.

Upgrading Tempo Planner is free for all customers with an active license. New customers can purchase or evaluate Tempo Planner for JIRA Server through the Atlassian Marketplace.