What is Earned Value Management (EVM)?
EVM is a PMI approved project management technique, which measures project performance and progress by examining the work done (earned value) at each stage of the project.
It allows you to compare the actual cost with the actual progress, meaning you can forecast that the rest of the project will continue in a similar manner if no action is taken. Practicing EVM provides earlier indications of being over schedule or budget and allows for action to be taken before these problems become unsolvable.
Managing projects with unrealistic deadlines, undefined goals and priorities can cause scope change, allowing the project’s scope to extend beyond its original objectives.
Setting up your Project
Not familiar with Tempo Budgets and how to set up your EVM project? Here is a great article explaining how to manage and set up folios (projects) in Tempo Budgets for JIRA using earned value management.
In this case, we’ve set up a folio called TINA’s new web shop. We chose Accounts as the folio’s scope since TINA has been a customer before and for the new web shop all the issues needed to complete the project are linked to the account TINA web shop.
Planning and managing team members
For this project, we need to add the folio’s staff who will deliver the new web shop for TINA. Clicking the staff tab allows us to add a Tempo Team. Five full time team members will work for TINA in this project. Under the global cost rates table in Tempo Budgets, we’ve already recorded the cost rates for each team member. Below, you can see how we can easily observe the entire team and each team member, and their worked hours are pulled from Tempo Timesheets.
In this case, we’re going to plan our costs from staff by letting Tempo Budgets populate planned costs from the details of the team’s estimates and cost rates (see screenshot below). There are many ways to plan the project’s costs – all depending on what works best in each case. See all availabilities here.
Since we are using Tempo Timesheets with Tempo Budgets for JIRA, all worked hours will be automatically converted into actual costs.
Now, the folio is ready to track costs in real-time. The team is working on delivering the new web shop for TINA and logging their work painlessly with Tempo Timesheets. Meanwhile, you can observe your folio and track earned value at each stage of the project. As you can see, all lights are green and everything is going according to the plan.
This case is a customer project so we can also track the revenue. We already negotiated with TINA of a budget of 200h per month. By using the global cost rate table in Tempo Budgets, it’s possible to convert the hours to a monetary value as shown below. The folio revenue summary tab provides you with an overview of the current states of this folio’s revenue.
Reporting for effective decision making
It’s easy to generate an earned value report with Tempo Budgets, which is customized according to timeframe, frequency, account, label, or custom fields. It’s also possible to filter it further by category, role, or type of expense.
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