Introducing Tempo Timesheets 8.0 – Extending time tracking and reporting features for all JIRA teams

Today, we are excited to announce our largest release to date, Tempo Timesheets 8.0!

In this release, we are extending our time tracking and reporting solution for all teams using Atlassian’s JIRA with team utilization reporting, more accurate accounting and expense reports, custom price tables, enhanced billing support for teams working with customers, and improvements to the worklog calendar and timesheet approval process.

We’re also celebrating a new mobile app release for Tempo Timesheets users, which includes Office 365 calendar integration so users can quickly convert calendar events into time logged on JIRA issues.

Tempo Books joins forces with Tempo Timesheets

Tempo Timesheets is intended to help software teams, IT, service desk, and business teams better understand how they’re spending time on particular tasks for more accurate planning, forecasting, and more visibility over their tasks initiatives. This release is extra special as Tempo Books is joining forces with Tempo Timesheets, our time tracking and reporting features for all JIRA teams.

Effective today, Tempo Books will no longer be available for purchase and the combined products are being released as Tempo Timesheets 8.0.

As many of Tempo Books features benefit project teams in addition to professional services teams, the enhanced product will provide all project teams and managers with better visibility over organizational efforts, enabling businesses to better manage time spent for accounting purposes, payroll, insights into the business revenue cycle, and further billing support with customer reports through a single, focused solution.

 New features and improvements in Tempo Timesheets 8.0
Time trackingQuickly view the status of your timesheet in the worklog calendar
Submit your timesheet directly from the worklog calendar
Team management and approvalsTeam utilization reporting
Pending timesheet approval notification
Unaccounted hours notification
Business reportsTime and expense report
Revenue report
Billing supportCustom price tables*
Customer discounts
Expense management*
*Also beneficial for all project teams

Team utilization reporting as a key performance metric

Utilization rates give businesses important information on how and where their resources are being used, and can provide insights into overall effectiveness, productivity, and efficiency of teams and every organization. With the added team utilization reporting features, managers can quickly know how team time spent translates into capital expenses, operational expenses, R&D, billable time, or non-work efforts like vacation days. The team utilization is shown below. You can toggle between weeks or team members and select to display the utilization in hours or percentages.

team-utilization

Achieve more accurate and transparent accounting

Tempo Timesheets’ account feature provides a way to better manage and categorize different types of organizational work activities and cost centers across your business. You can link JIRA projects and issues to distinct accounts, for example,  marketing or cloud OPEX, and gain  better visibility of all activities and work performed for these different cost centers.

If your JIRA projects and issues aren’t associated to an account but, your team is logging work on those issues, Tempo Timesheets will now notify you about any hours that are unaccounted for, and advises you to associate all logged hours to your accounts (or cost center). This new feature is also valuable when working with clients, as every accurate worklog is important. Before you finalize billing your clients, you’ll need to ensure that all billable hours are accounted for and associated with the right  customer account.

The project / product / account manager and a team have one common goal: to carry out the work required on time to meet the team’s objectives. A standard project typically has four major phases: initiation, planning, implementation, and closure. Use Tempo Timesheets to identify trends and plan future projects. 

Set hourly rates with custom price tables

Tempo Timesheets now offers custom price tables where you can set different hourly price rates for team roles, for instance a developer or a designer. Each account can have its own price table or a shared price table. Report on  how cost is divided between your team members’ logged hours.

If you’re a professional services team working with  clients, you can create a price table and link it with specific customer accounts. As teams log their time on JIRA issues, Tempo Timesheets translates worklog data into monetary value according to the rates set in the new custom price tables. For each price table linked to an account, custom discount rates can be applied, for instance, if a customer drives a hard bargain.

price-tables

Time tracking and reporting features for all JIRA teams and get detailed reports of expenses, revenue, and cost centers

Expense management in Tempo Timesheets

Team members can now log expenses in Tempo Timesheets. Expenses are logged directly in JIRA issues and are associated with JIRA projects and customer accounts, if applicable.

add-expense

All expenses logged are displayed in a special section in a JIRA issue view.

expense-section

All expenses are categorized, which can easily be customized, for instance, for food, travel, or equipment.

Revenue report in Tempo Timesheets

With Tempo Timesheets 8.0’s revenue report, you can monitor how your accounts are performing after setting your revenue targets for each of them.

revenue-report

The screenshot above shows the calculated revenue for one month at a time. You can set the total revenue target for the account, and monitor progress as a project gets underway, quickly knowing whether actual revenue is under or over your targets. All hours logged on JIRA issues, hourly rates, and expenses logged for the account are included in this report.

In this use case, we’ll explore how Tempo Timesheets can help account managers successfully manage customer accounts in JIRA, deliver projects on time and within budget, and save time on billing. Manage customer accounts with Tempo Timesheets and JIRA. 

Time and expense report

With the time and expense report added to Tempo Timesheets, you can roll up all relevant data associated with an account for a particular time period. When invoicing your customers, you can easily access the data you need to share with your customers, including all work performed, detailed worklog data, applicable price rates, and all expenses logged to JIRA issues.

Time&Expense-report

Worklog calendar and timesheet approval improvements

We are happy to introduce a highly requested feature to the worklog calendar, which enables users to  submit their timesheet directly from this view,  if the timesheet approval process has been enabled by a Tempo admin. At the close of a period, the button above a user’s worklog calendar converts to a “Submit Current / Last month Timesheet,”, when a timesheet is ready for a supervisor’s approval.

submit-button

The worklog calendar also displays the status of the current time period where users can easily determine whether they are ahead or behind on their required hours for the period (see below).

work-status

We’ve also added a pending timesheet notification so team leads are notified in-product if they have team member timesheets that are awaiting their approval — another highly requested feature. This is particularly helpful to managers that lead multiple teams or if your team is large and distributed. The screenshot below shows the in-product notification that  appears when next accessing Tempo Timesheets.  

pending-timesheet-approval

Try Tempo Timesheets for Free

Will all Tempo Timesheets 8.0 features be available for JIRA Cloud? Tempo Timesheets 8.0 will not initially be available for the cloud. Tempo will launch a next generation of cloud products for Atlassian’s JIRA Connect technology over the upcoming months, which will include Tempo Timesheets and other Tempo product solutions.

Office 365 calendar integration for mobile app; additional enhancements

We have released Tempo mobile 1.2, our free mobile for Tempo Timesheets users that is available for iOS and Android. One of the app’s most popular features (and which we  at Tempo love) is the ability to convert calendar events into worklogs. Now we’re introducing Office 365 Calendar integration in addition to Google calendar integration, where users can quickly convert Office 365 calendar events into registered worklogs in JIRA.

The new release also supports 3D touch for iPhone 6S/6S Plus, users can use 3D touch to quickly create trackers and worklogs. Our mobile team has been working hard on improvements, feature requests, and support for additional  devices.

Join our Tempo Timesheets 8.0 release webinar

We’re hosting a webinar on Tuesday, June 7 at 3 PM GMT, where we’ll demo what’s new in this Tempo Timesheets 8.0 and we’ll take your questions. Following this webinar, we’ll have another session where we explore Tempo Timesheets 8.0 further in respect to account management.

Register for webinar now

How can I learn more about Tempo Timesheets?

Important for all Tempo Books customers: There are some proactive actions that your JIRA admin will need to take before upgrading to the Tempo Timesheets 8.0 release. Read proactive actions before upgrade.

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Somewhere between marketing and innovation, Steinunn is the product marketing manager for Tempo Cloud. You can find her online most of the time, outside walking, or sailing in the North Atlantic.

11 Responses

  1. Chris says:

    I have to admit it is dissapointing to see the Cloud version being 2nd or 3rd priority. These are the exact features needed probably by all businesses and I´ll probably have to switch to another solution, before the upcoming months rollout takes place.

    • Steinunn says:

      Hi Chris
      Yes I understand your disappointment. Our cloud team is working hard with Atlassian to prepare all Tempo products and features for the next generation of cloud products for Atlassian’s JIRA Connect technology as mentioned above. I can assure you that this is a priority for Tempo.

      Best regards,
      Steinunn

  2. […] from our largest release to date, Tempo Timesheets 8.0, most of last week’s conversations at the office revolved around the recent Tempo Mountain […]

  3. mathijs says:

    like the move to reduce plugins!

  4. We like the product and it meets all of my needs except one: Capability to track employees personal time (vacation, sick time, personal) and deducted (automatically) from their time bank. Meaning, for example, Team member A has 2 Wks vacation, 10 Sick Days per year. As team member submits request for vacation day(s), supervisor must approve it. Once approve, system automatically subtracts time/days from their bank automatically.
    I had submitted a request for this feature a while back. Any word if you are planning on implementing this feature in near future?

    • Steinunn says:

      Hi Holman
      We’re glad you like Tempo Timesheets and thanks for your input. I understand what you’re referring to, and unfortunately I can’t really say when it will be possible with Tempo Timesheets. Your question and request will be passed on to our Product Owner, and reviewed.

      However, there is one work around that I can think of. Depending on the size of your company – if relatively small, you could have separate internal vacation issues for each team member where you can add an time estimation. When time is logged (not possible when time is planned) on that issue, the remaining estimate reveals how much time is left on that (vacation)issue. You as the manager or team lead, you can report on all worklogs linked to separate vacation issues. This is just an idea!

      Best regards,
      Steinunn

  5. Ned says:

    Any update on the release date of 8.0 for the cloud? What version is now available for the cloud and what will be the upgrade path when 8.0 is released for the cloud?

    • Serena Chan Serena Chan says:

      Hi Ned,

      We’re working on making the features available later this year.
      You may sign up here to receive the latest updates and more information on the release – http://bit.ly/1TVePgE

      Best regards,
      Serena

  6. […] the Tempo Timesheets 8.0 release for JIRA server, it’s now possible to manage all billed hours for your customers including […]

  7. […] calendar integration, you can also integrate Office 365 calendar with the app as introduced in version 1.2. Now, depending on your response to calendar events, the card becomes condensed if […]

  8. […] in 2016, we released Tempo Timesheets 8.0 thus extending time tracking and reporting features for all JIRA teams. We also celebrated a new […]

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