This is part of a blog series highlighting how Tempo Planner can empower software teams, IT service desk teams, and core business teams using JIRA Software, JIRA Service Desk, and JIRA Core, respectively.
In this blog, post we’ll introduce how Tempo Planner can benefit Agile software teams with visual resource management seamlessly in JIRA, enabling teams to better plan for sprints, releases, and long-term roadmaps based on team member roles, availability, and needs.
This product alleviates the hassle of relying on time consuming, non-transparent spreadsheets and easily stay on top of your team’s workload while working directly in JIRA.
Gain flexibility, visibility, and focus with JIRA and Tempo Planner
An agile team is generally defined as:
A small group of dedicated individuals, who together have the skills necessary to define, build, and test increments of value in a short timeframe for their software products.
Agile teams are self-organizing and responsible for managing their work. They estimate the size and complexity of their work and commit to the work they can accomplish in an iteration or program incremented timebox.
As a member of an Agile team, you know that plans often change, people get recruited onto other projects that compete with their time, and unexpected events can occur, which alter your team’s plans.
Agile teams can better respond to changing requirements, and, through collaborative planning, they enjoy a more even distribution of project responsibility.
Tempo Planner adds deeper resource planning capabilities on top of JIRA, enabling teams and members to better prioritize, visualize, and focus plans. Here’s how:
1. Visualize upcoming iterations and quickly adapt as needed
Before an Agile team begins working on an iteration, the team must collaborate and estimate the size and complexity of the work that they plan to complete within a short period of time, for example, 2 or 3 three weeks.
Planning for an iteration can be challenging, particularly, for instance, if information regarding team member availability, workload, and days off differs among team members.
In Tempo Planner to plan your resources and capacity you must create teams. You start by assigning JIRA users to a team. A team might consist of, for example, the people in one department of your company, or it might be a scrum team.
Most teams struggle with things such as vacations, holidays, different working days, and different working hours which can all affect the planning process.
Tempo Planner allows you to set vacations, holidays, and flexible working hours according to your team member’s needs. You simply assign users to a workload and holiday schemes to help you accurately calculate the team’s capacity.
Once you’ve planned your team using Tempo’s core Teams functionality, and linked a project or Agile board in JIRA Software, your Agile teams can easily plan and delegate work to teams and team members with Tempo Planner.
Simply drag-and-drop the JIRA issues, stories, and tasks assigned to a particular iteration directly to team members on your team timeline based on their availability and capacity to ensure a balanced workload and delivery.
As a project manager or team lead, you can quickly visualize your team resources and the work that your team has planned, and immediately know how much time your team members have available for the current iteration.
With this information, you can visually plan on the timeline to reserve your team members’ remaining time and continue to track the team’s iteration workload in real-time.
2. Gain high-level and granular resource planning
Different organizations maintain different planning needs. While some organizations require high-level roadmap and team planning for multiple teams and projects, others need more granular planning capabilities (and many need both).
Regardless, businesses working in Agile need to remain flexible and able to adapt to sudden changes and new requirements.
Let’s take a look at how you can plan on a high-level and then visualize your versions.
1. Plan for multiple teams with program planning
Tempo Planner’s program board is essentially a kanban board that enables those managing multiple teams working on projects that fall within a common theme to prioritize features, backlogs, and architectural epics on a higher level before they are delegated to specific teams.
Each column shows a team and its team members, as well as prioritized workflow of the epics they are working on, and the epic backlog. You can drag-and-drop to assign an epic to a team or re-prioritize them according to your needs.
Epics that are being worked on display the original estimate of the epic in the top-right corner. In the bottom-left corner, time spent all issues within the epic are displayed and the remaining estimate is displayed in the bottom-right corner.
If the time spent on epics within the issue and the remaining estimate combined exceed the original estimate then a status indicators will inform you that the epic is at risk of going over budget or if it has already exceeded the budget.
If your team is working in story points then you can also associate story points to an epic instead of hours.
2. Visualize your versions long-term roadmap
Tempo Planner’s program timeline view gives managers a bird’s-eye view of all scheduled versions for multiple ongoing JIRA projects on a detailed roadmap, along with the epics associated with each version and their due date. You can also choose to view the timeline by teams, which means that you’ll be able to view all of the teams within the program and the upcoming iterations/sprints that have been scheduled for each team in the program.
The timeframe of versions or iteration can easily be adjusted with a drag-and-drop as things change. Flexibly plan and adapt in conjunction with how your development process evolves.
3. Track the capacity of your teams and programs
Calculating and managing the capacity and availability of teams and programs is made easier with Tempo Planner’s capacity reporting features.
By doing so you’ve gone a step further and accounted for non-working time in the planning process and measured your team’s capacity as accurately as possible. Visually view your team’s capacity and make sure that everyone is being efficiently utilized and working towards the same goal.
- Day, week, month; or
- Quarter according to the managers needs.
The Capacity Report is also available on the Program Level for managers who want to keep track of capacity for multiple teams within a program.Tempo Planner is not just for software teams, it’s also for core business teams, and IT teams. Teams around the world are extending JIRA Software, JIRA Service Desk, and JIRA Core with Tempo Planner to optimize their planning processes.
Stay tuned for our next post about how Tempo Planner can help your core business teams (like marketing, sales, HR, legal) better visualize and execute their plans in JIRA.