5 Tempo Timesheets Features New Admins Will Love

Tempo Timesheets Admins are users with access to configure Tempo’s many features, including Global Configuration settings, permissions settings, and more. Learning about the full functionality — or even the most useful features — of new software can sometimes be a daunting task.  We’ve put together a list of five Tempo Timesheets features that we think new Admins will love — to help learn about its functionality and hopefully help with the transition to making great use out of this new product. Check it out!

1. Track Internal Time (Like Sick Time and Vacations)

Keeping track of time spent on JIRA issues with Tempo Timesheets is easy, but what about when employees are on vacation or sick at home? Admins can configure Internal issues and Activities in Tempo Timesheets to distinguish (billable) project work from (non-billable) internal issues that are common among employees, such as meetings, sick days, and vacation time — to help keep track of employee time and availability.

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Admins can simply add new Internal Activities and Issues according to their needs, and employees can then log their time on them accordingly. This versatile feature offers Project Managers and Admins a better view of staff presence, and allows them to plan and adapt to it accordingly.

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tempo-admin-internal-issues

Learn more about how Admins can configure Internal Issues and Activities.

2. Timesheet Approvals

Tempo Timesheets Admins can enable Tempo’s timesheet approvals process in the Global Configuration, which can be enabled on a monthly or a weekly basis. Once enabled, a Get Approval button will appear in the top task-bar and below the status of the Workflow in a User’s Timesheet view.

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Team members can send their timesheets to their team leader for approval at the end of the designated period, or they can select an alternate reviewer in the even their team leader is out of the office.

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Reviewers can approve or reject a timesheet with comments to a team member.

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If Tempo Timesheets’ Activity Stream provider is enabled, updates will appear in real-time in the reviewer and team member’s Activity Streams.

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Keeping updated on how employees spend their valuable time using Tempo’s timesheet approvals process can help eliminate inefficiencies, customer confusion, and  over-expenditures.

Read more on the timesheet approval process here.

3. Planned time Approvals

With Tempo Timesheets’ planning approval process, users can plan time in the future and request approval from their team leader (or another reviewer if their supervisor is out of office).

This feature is also useful if one team leader needs to request permission from another team leader to plan time for a user on their team. Admins can enable the planning approval feature in Tempo’s Global Configuration (it’s a Labs feature).

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Tempo Timesheets’ planned time approval process can be tied to an Issue, Project, Version, Component, or to an Internal issue such as vacation time.

Approval for planned time can be requested using Tempo’s Planned Time dialog, or directly from the inline edit dialog in the timesheet view.

tempo-timesheets-u-request-approval-from-reviewer-in-line-dialog

As with our timesheet approvals (above), the selected reviewer can approve a planned time request or reject it with comment.

Maintaining a comprehensive overview of staff resources and availability is vital for effective team management and for meeting project deadlines. Use this feature to keep everyone on the same page.

Read more about Tempo Timesheets’ planning approval process.

4. Cost Analysis

Tempo Timesheets isn’t just for time tracking. We’ve got cost analysis features for any business, large or small, to keep you and your team on your feet and prepared for any unexpected changes.

Tempo Admins can configure your Account Manager in alignment with your organization’s cost analysis needs.

With Tempo’s Account Manager, Admins get to decide which dimensions are suitable for your cost analysis. In other words, how do you want to map your accounts to JIRA projects? You can get a good overview here of the mapping capabilities in Tempo Timesheets.

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Once Tempo you’ve decided which dimensions best suits your needs, you can extract data into an Excel report, an external tool, or display data using gadgets.

a.  Excel export

You can view each type of Tempo Timesheet in a report mode, which can then be exported to Excel. For more detailed Tempo Timesheet reports using high-level permissions API export check out this blog post that describes the process. See also this blog post on pivoting Tempo Timesheets and JIRA reports using Excel.

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b.  Integration

For a more robust cost analysis, Admins can integrate Tempo Timesheets with their own business solutions.  See this blog post about external integration.

c.  Gadgets

Tempo Timesheets Admins can customize dashboards with account-related visual data.

Our Account Custom Budget Burn-up Chart gadget displays the progress of hours worked on an account with a custom budget and over a custom period.  An Account Monthly Budget Burn-up Chart gadget is also available for monthly account budgets.

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Tempo Timesheets’ Account Hours by Customer gadget displays hours worked during a designated period for each Account for a selected Customer, and can be viewed in bar chart, pie chart, and table format.

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Read more on how to use Tempo Timesheets for cost analysis.

5. Pre-Invoicing

So you need to gather data to send out invoices for work done by your team. Tempo Timesheets can help.

Admins can configure the Account Manager to best map your accounts with your JIRA projects. You can get a good overview here of the mapping capabilities in Tempo Timesheets. Once you’ve decided which dimensions best suit their needs, you’re ready to extract data.

a.  Integration

For detailed invoicing, you most likely want to integrate Tempo with your business solution — see this and this blog post on our website which walk you through this. The Tempo API Guide also explains in more detail the services available for integration. JIRA doesn’t provide an accounting system, so integrating into an external tool can prove to be essential for tracking expenses and billing customers.

b.  Excel export

For a more simple way to extract data with Tempo Timesheets, you also have the option of extracting your data into an Excel report without having to integrate Tempo Timesheets with your business solution. A robust custom report may be enough for you, and this blog describes how to extract a report using high-level permissions API export, which can be updated daily.

Read more about using Tempo Timesheets for pre-invoicing.

Want to learn more about Tempo Timesheets versatile features? You view the full list of features here, and take a  look at our Admin Guide here.

GET STARTED WITH TEMPO TIMESHEETS:

 

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Bjarki
Bjarki is the product marketing manager for Tempo Planner and Iceland's number one pineapple enthusiast. He loves playing soccer, training Brazilian Jiu-Jitsu, and listening to old school 70's funk.

4 Responses

  1. Looks very promising. I’ll let my technical guy know about these so that we can incorporate to ourselves too.

  2. Roberto says:

    The technical information is good. We will evaluate and advise later.

  3. I can’t figure out how to convert planned time to logged time. We have an internal project with a component for internal meetings, and we can “plan” time for meetings but it’s not recorded as logged/worked time and I can’t figure out how to. We can’t access the component through the standard Log Work dialog, plus all blog posts about internal meetings suggest to use the Plan Time feature. I’m confused, it doesn’t make sense … I can’t expect our team to follow a convoluted process that doesn’t even show up on their timesheet as hours worked.

    • Bjarki Bjarki says:

      Hi Nathanael,

      Yes you’re right currently there’s no way to automatically convert planned time to logged time. You’d always have to log work on the previously planned time. We’d have to implement some kind of approval system before converting the planned time to logged time, in case a person who plans time ahead and is then sick on that previously planned day.

      Here’s a video which shows how we log our internal issues here at Tempo including staff meetings. The video shows vacation days but it can also be in the same way for meetings. Hopefully this can help you and your team.

      If you have a suggestion on how we can solve this better then I strongly encourage you to submit a feature request here. You can then have other users vote on your issue.

      If there’s anything else that we can assist you with or if you have any more questions then feel free to contact us via email at “support(at)tempoplugin.com”.

      Best regards,
      Bjarki

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